Project Administrator

Stantec is seeking a Project Administrator to join our Buildings Team based in Bristol, supporting a group of Project Managers who deliver projects across a range of engineering disciplines.

About The Role:

This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.

Tasks and Responsibilities:

• Execute instructions from Project Managers for the range of pursuit tracking to setup and close out. This can include, but is not limited to, creation of Opportunity on Pipeline, folder set up, providing assistance with Fee Proposal creation and issue, providing all required information to the PA team upon new instruction.
• Track opportunity pursuits in Pipeline, from initial set up, updating as status changes and through to award or close out. Reviewing and updating neglected Opportunities.
• Provide contract administration assistance: Including building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, track, and facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
• Assisting the drafting of project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
• Prepare monthly project progress or status report as needed for internal monitoring of project time and costs spent compared to budget from project setup.
• Assist with invoicing process, coordinating with Project Accounting and PMs.
• Track accounts receivable and coordinate with PMs for outstanding invoice payment from client.
• Develop and maintain ongoing administration of change orders.
• Assist in gathering and coordinating project management information from the task managers on multidisciplinary projects.
• Assist with additional projects tasks as requested.
• Assist and coordinate project closure and archive.

Miscellaneous Administrative Support Duties:

• Document and electronic filing.
• Assist Project Accounting and Project Control Specialists under the instruction of the PM.

About You:

• Ability to use Excel proficiently and creatively to problem-solve and communicate.
• Advanced working knowledge of MS Office suite.
• Ability to work with initiative, professionalism, and confidentiality, and can work independently, multi-task and adapt to change in a very dynamic environment.
• Has demonstrated attention to detail; initiative in problem detection and resolution; strong verbal and written communication skills; ability to prioritise and multi-task between multiple PMs.

WHY JOIN US?

The friendly and collaborative culture at Stantec is something we are proud of and we have many other reasons for you to be excited about joining us. We can offer a competitive salary and benefits package, flexible and hybrid working arrangements, industry leading training, exceptional career development prospects, great projects, and lots more!

For more info on what it's like to work at Stantec, please click on the link - My Stantec Stories

The Stantec community unites more than 34,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities.

Our teams provide effective and relevant solutions, translating our clients’ vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today’s challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

Building an inspired, inclusive work environment that attracts, supports, and develops world-class talent is a crucial key to our success. If you are excited by this role but worry that your experience doesn’t exactly align, we encourage you to apply.

At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact [email protected] we will talk to you about how we can support you.